Support ›› Manual ›› Procurement and Assets Management ›› Operations ›› Assets ››
Asset Movement.
The asset movement sub - module is used to monitor the transfer of assets from one department to another within the institution.
The same is also used to transfer an asset from one department to another within the institution.
To access this sub module click on: Procurement and Assets Management -> Navigate -> Operations -> Assets-> Asset Movement.
The following screen will open up :
Asset Movement Fig 1
Click on the move asset button to open the following screen :
Asset Movement Fig 2
Asset - Click on the asset look up icon to open the following Asset Register Look Up dialog box:
Asset Movement Fig 3
Select the item to be moved from the above list of items.
Current Department - The data in this field will be automatically populated when an asset is selected from the previous section.
Destination Department - click on the destination department look up icon top open the following Department Look Up dialog box:
Asset Movement Fig 4
From the above list, select the new department to which the asset is being issued/ transferred to.
Current Custodian - The data in this field will be automatically populated when an asset is selected from the previous section.
New Custodian - find the new asset custodian by clicking on the new custodian look up icon to open the following Employee Look Up dialog box:
Asset Movement Fig 5
Select the new custodian of the asset from the list.
Note: The new custodian must be in the department being issued with the asset.
The employee look is therefore tied to the selected department to avoid cross transfers.
Current Location - The data in this field will be automatically populated when an asset is selected from the previous section.
New Location - click on the new location look up icon to open the following Location Look Up dialog box:
Asset Movement Fig 6
Select the item's new location from the above list.
Remarks - type in appropriate remarks regarding the transfer of the asset in the remarks field.
Add the asset to the movements pane just below :
Asset Movement Fig 7
Repeat the above steps to add more assets to the movements pane.
To remove an erroneously captured entry, select the entry then click on the remove button to effect its removal.
Click on the move button to move the asset.
On successful completion you will get a pop up message confirming that the operation was successful.
Refresh to view the new transfers.
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