Origination

Goods Dispatch Note Origination

Use this sub module to originate a new goods dispatch note.

To access this sub module click on: Procurement and Assets Management -> Navigate -> Operations -> Procurement -> Goods Dispatch Notes -> Origination

The following screen will open up:

Goods Dispatch Note Origination Fig 1

The available dispatch entries will be displayed.

Creating A New Goods Dispatch Note:

Goods Dispatch Note Origination Fig 2

The system automatically populates the department & employee fields data of the logged user.

On the above screen :

Department - Click on the department look up icon to open the following Department Lookup dialog box:

Goods Dispatch Note Origination Fig 3

From the above list of departments, select the appropriate department which will be receiving the goods being dispatched.

Location - Click on the location look up icon to open the following Location Look Up dialog box:

Goods Dispatch Note Origination Fig 4

Select the products new location or Create an appropriate location.

If the storage is currently not captured in the system, you can create one by navigating to the Administration Module, Set up, Locations.

Click on Administration Module --> Navigate -->Setup --> Locations.

Employee - Click on the employee look up icon to open the following Employee Lookup dialog box:

Notice that the lookup is tied to the selected department.

Goods Dispatch Note Origination Fig 5

Items Pane:

Goods Dispatch Note Origination Fig 6

Item Description - click on the item description look up icon to open the following Requisition Look Up dialog box:

Goods Dispatch Note Origination Fig 7

Select the appropriate requisition. The Item details pane will be presented as below :

Additional field (Asset Description).

Goods Dispatch Note Origination Fig 8

Quantity - The original requisition quantity will be populated to this field.

Define the number of products to be dispatched.

Asset Description - Click on the asset description lookup icon to open the following dialog box:

Goods Dispatch Note Origination Fig 9

Select the appropriate asset description to be tagged to the selected product.

Click on the add button to commit the product to the Goods Dispatch Note Items pane :

Goods Dispatch Note Origination Fig 10

In case of an erroneous dispatch entry, select the entry then click on the remove button to effect its removal.

Click on the dispatch button to dispatch the asset to the recipient department.

On successful completion you will get a pop up message confirming that the operation was successful.