Support ›› Manual ›› Procurement and Assets Management ›› Operations ›› Procurement ›› Goods Received Notes ››
Goods Received Notes Origination.
Use this sub module to create a new Goods Received Note.
These are details of the received products e.g items quantity,model,manufacturer,serial number and other details.
To access this sub module click on: Procurement and Assets Management -> Navigate -> Operations -> Procurement -> Goods Received Notes -> Origination
The following screen opens up :
Goods Received Notes Fig 1
The available entries are displayed on the screen.
Creating A Goods Received Note :
Click on the create button to open the following screen :
Goods Received Notes Fig 2
Goods Received Notes Fig 3
Select the correct supplier from the list of suppliers.
The Mobile Phone & Email fields will be automatically populated with data.
Location - Click on the lookup icon and select the goods point of receipt :
Goods Received Notes Fig 4
Failure to pick a location will result in the following message : (when effecting the creation).
Document Click on the lookup icon and upload Delivery Note and give appropriate title in Document # field
Type in relevant Details in Title, Description & Remarks
Item Details Pane :
Goods Received Notes Fig 5
Item Description - click on the item description look up icon to open the following Purchase Order Look Up dialog box:
Goods Received Notes Fig 6
Select the purchase order whose goods are to be received then pick the products from the Purchase Order items pane.
Data will be populated to the Asset Type (for assets) / Inventory Category (for inventory), Unit of Measure & Unit Cost fields as below
Goods Received Notes Fig 7
Quantity - The original specified quantity will be populated to this field.
This can be modified using the up/down scroll keys; depending on quantity received.
Model - Specify the model of the received product.
Manufacturer - Type in the product's Manufacturer name.
Serial Number - Type in the product's serial number.
Click on the add button to commit the captured item to the Goods Received Note Items Pane :
Goods Received Notes Fig 8
Repeat the above steps to capture the remaining products into the Goods Received Note Items Pane.
To Remove An Entry :
Select the entry to be removed then click on the remove button to effect the changes.
Click on the create button to effect the GRN's origination.
The following prompt will pop up :
Accept or reject accordingly.
On successful completion you will get a pop up message confirming that the operation was successful.
Editing A Goods Received Note :
Identify the GRN to be modified ;
Goods Received Notes Fig 9
Click on the edit icon
against the GRN to open the following window :
Goods Received Notes Fig 10
On the above window :
The Reference #, Supplier, E-mail & Mobile Phone fields cannot be modified.
Make appropriate changes to the Location & Remarks fields.
Item Details :
Add to or remove products from the Goods Received Items Pane:
Click on the lookup icon and select the products to be added to the GRN.
Specify the product's Quantity received, Model, Manufacturer & Serial Number then add to the Goods Received Items Pane.
Check an item
then click on the remove button to effect its removal in case it was erroneously captured.
Click on the update button to save the changes into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
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