Support ›› Manual ›› Accounts Management ›› Operations ›› Batch Procedures ›› Batch Origination ››
Inter Account Transfer Batch
This module is used to transfer money from savings to repay loan ,savings to boost shares or shares to increase savings.
The transfers mainly happens among different accounts( different customer accounts/ customer to g/l accounts).
It can also transfer money to G/L accounts against customer accounts and vice versa but for the same customer using a single customer account.
To access this window, click :Accounts Management -> Navigate - > Operations - > Batch Origination- > Inter-Account Transfer
The following screen will open up:
Inter-Account Transfer Origination Batch Fig 1.
Any available entries will be displayed on the screen.
Creating An Inter - Account Transfer Batch :
Click on CREATE button to open the following screen:
Inter-Account Transfer Origination Batch Fig 2.
On the above screen:
Priority - Select a Priority from the drop down:
Inter-Account Transfer Origination Batch Fig 3.
Remarks - Type in an appropriate remark regarding the inter account transfer.
Apportionment Tab(Debit):
Inter-Account Transfer Origination Batch Fig 4.
Apportion From/To:
Inter-Account Transfer Origination Batch Fig 5.
Customer:
Inter-Account Transfer Origination Batch Fig 6.
Apportion From - Select an Apportionment category from the drop down:
Full Account Number - Click on the lookup icon to select the source of the funds from the dialog box:
Inter-Account Transfer Origination Batch Fig 7.
The rest of the account details - Account status, account remarks, Product Name, Customer, Type, PayRoll Numbers, Identification Number, Account number, Membership number and personal file number - will be automatically populated when the account is selected.
G/L Account:
Inter-Account Transfer Origination Batch Fig 8.
Apportion From - Select an Apportionment category from the drop down:
Inter-Account Transfer Origination Batch Fig 9.
G/L Account - Click on the lookup icon to select the source of the funds from the dialog box:
Inter-Account Transfer Origination Batch Fig 10.
The rest of the account details - Account Type and Cost Distr. Rule - will be automatically populated when the account is selected.
Remember: : Adjust the green line, separating the Apportionment tab from the Batch entries tab, upwards or downwards to get more view of what is being apportioned and also to see the entries
Apportionment Tab(Credit):
Inter-Account Transfer Origination Batch Fig 11.
Apportion To - Select the appropriate account to be apportioned to from the drop down menu :
Customer Account:
Customer Name - Click on the lookup icon to select the customer from the customer lookup the dialog box:
Inter-Account Transfer Origination Batch Fig 12.
The details - Customer Type, Customer Serial #, Employer Name, Identification #, Member Number, Account number and Personal File Number - will be automatically populated when the customer is selected.
Full Account Number - Click on the lookup icon to select the destination account the dialog box:
Inter-Account Transfer Origination Batch Fig 13.
The rest of the account details - Principal Balance, Interest Balance, Book Balance and Product Name - will be automatically populated when the account is selected.
Primary Description - Type in the appropriate Primary Description into the field.
Secondary Description - Type in the appropriate Secondary Description into the field.
Reference - Type in the appropriate Reference into the field.
Amount - Type in the appropriate Amount into the field.
Component - Select the appropriate component category to apportion to from the drop down:
Inter-Account Transfer Origination Batch Fig 14.
NOTE: : If it is a loan account, the principal and interest balance will appear ,you can only clear amounts equal to or less than but not greater than the balance the member is having.
G/L Account:
Inter-Account Transfer Origination Batch Fig 15.
G/L Account - Click on the lookup icon to select the destination g/l account from the dialog box:
The Account Type and Cost Distr. Rule will be automatically displayed.
Primary Description - Type in the appropriate Primary Description into the field.
Secondary Description - Type in the appropriate Secondary Description into the field.
Reference - Type in the appropriate Reference into the field.
Amount - Type in the appropriate Amount into the field.
Component - Select the appropriate component category to apportion to from the drop down:
Indefinite Charges Tab:
Select the indefinite charges to be applied to the transfer(if applicable). Check the figure below :
Inter-Account Transfer Origination Batch Fig 16.
Click on the add button to add the entries to the batches tab just below:
Inter-Account Transfer Origination Batch Fig 17.
To remove an erroneous entry, select the entry then click on the remove button to effect the removal.
Click on the create button to capture the transfer into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
After creating the batch return to the Create window and identify the batch created:
Inter-Account Transfer Origination Batch Fig 18.
Click on the Edit button
to open the Inter Account Transfer Batch Entry window:
Inter-Account Transfer Origination Batch Fig 19.
Click the Update button after checking all the details and making adjustments where necessary.
The following prompt will appear:
Inter-Account Transfer Origination Batch Fig 20.
Accept or reject accordingly. (This is applicable for verification bypassing)
On successful completion you will get a pop up message confirming that the operation was successful.
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