Use this sub-module to process the Credit Batches.
Credit batches are categorized into the following:
Payout - This is money paid out to members for the work done i.e tea/ coffee payout.
Cash Pick Up - This is payment to people who are not account holders with the society, but their payment is usually channeled though the it.
Check off - These are the deductions made from an employee's pay by the employer then remitted to the society for effecting to their accounts. Normally affects loans and investment products.
Payout (Dividends) - This is money paid out to members for dividends.
Save As You Earn - This is payment for an investment plus the accrued some interest for a year and doesn't charge withholding tax
Sundry Payments - This is money used to pay for goods and services rendered to the Sacco
Select the appropriate batch type depending on the credit being processed.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be verified/authorized. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
When editing a credit batch there are three sections in the batch editing window which are divided by two green lines which can be dragged upwards or downwards to increase/decrease the parts that lay below:
The batch details at the top:
Contains data provided when creating the batch.
Batch entry in the middle:
Entries are added/imported here.
Batch entries/ Mismatched Import Entries/ Flags at the bottom:
View entries added/imported here, mismatches and flags.
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Payout
The following screen will open up:
The already created batches will be displayed.
Click on the ADD NEW button to open the following screen:
On the above screen, fill the following fields.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Total Value - Enter the Total value / figure for the Credit Batch transaction.
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period).
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected.
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
REMEMBER : The following flag to the bottom of the screen can also be checked to effect the corresponding actions on the batch being defined.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
NOTE: To capture details into the credit batch, the batch has to be edited.
Identify the credit batch to be edited
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon against it to open the following screen:
Batch entry:
On the above screen, select the beneficiary/ beneficiaries of the credit batch being created.
Click on the Full Account Number look up icon then select the correct beneficiary from the Customer Account lookup dialog box:
The rest of the account details will be automatically populated when the account is selected.
Principal - Enter the principal to be apportioned to the beneficiary
Interest - Enter the interest to be apportioned to the beneficiary.
Reference - Type in an appropriate reference with regards to the transaction.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box
Click on the add button to append the data to the batch entries pane just below the batch details pane.
The above steps are to be repeated for each beneficiary until all the money is apportioned.
Alternatively, click on the import button to import already captured beneficiaries from an excel sheet saved in .csv format(comma delimited) and the following notification will pop up:
Click on show advanced to view the details of the upload format. See below:
Select the document containing already captured beneficiaries from an excel sheet saved in .csv format(comma delimited).
See below:
On successful completion you will get a pop up message confirming that the operation was successful.
Trying to upload a file that is currently open will result in the following error :
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Payout (Dividend)
The following screen will open up:
The already created batches will be displayed.
Click on the ADD NEW button to open the following screen:
On the above screen, fill the following fields.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Total Value - Enter the Total value / figure for the Credit Batch transaction
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period)
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected..
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
NOTE: To capture details into the credit batch, the batch has to be edited.
Identify the credit batch to be edited
Credit Batch Origination Fig 6.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon
against it to open the following screen:
Credit Batch Origination Fig 7.
Batch entry:
Credit Batch Origination Fig 8.
On the above screen, select the beneficiary/ beneficiaries of the credit batch being created.
Click on the Full Account Number look up icon then select the correct beneficiary from the Customer Account lookup dialog box:
Credit Batch Origination Fig 9.
The rest of the account details will be automatically populated when the account is selected.
Principal - Enter the principal to be apportioned to the beneficiary
Interest - Enter the interest to be apportioned to the beneficiary.
Reference - Type in an appropriate reference with regards to the transaction.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box
Click on the add button to append the data to the batch entries pane just below the batch details pane.
Credit Batch Origination Fig 10.
The above steps are to be repeated for each beneficiary until all the money is apportioned.
Alternatively, click on the import button to import already captured beneficiaries from an excel sheet saved in .csv format(comma delimited) and the following notification will pop up:
Credit Batch Origination Fig 11.
Click on show advanced to view the details of the upload format. See below:
Credit Batch Origination Fig 12.
Select the document containing already captured beneficiaries from an excel sheet saved in .csv format(comma delimited).
See below:
Credit Batch Origination Fig 13.
On successful completion you will get a pop up message confirming that the operation was successful.
Trying to upload a file that is currently open will result in the following error :
Credit Batch Origination Fig 14.
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
Credit Batch Origination Fig 15.
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Credit Batch Origination Fig 16.
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Credit Batch Origination Fig 17.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
Checkoff
Support ›› Manual ›› Accounts Management ›› Operations ›› Batch Procedures ›› Batch Origination ›› Credit ››
Credit Batch
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Checkoff
The following screen will open up:
Credit Batch Origination Fig 1.
The already created batches will be displayed.
Creating A Payout Credit Batch:
Click on the CREATE button to open the following screen:
Credit Batch Origination Fig 2.
On the above screen, fill the following fields.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Credit Batch Origination Fig 3.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Credit Batch Origination Fig 4.
Total Value - Enter the Total value / figure for the Credit Batch transaction
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period)
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected..
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Credit Batch Origination Fig 5.
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
REMEMBER : The following flag to the bottom of the screen can also be checked to effect the corresponding actions on the batch being defined.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy Matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
NOTE: To capture details into the credit batch, the batch has to be edited.
Editing A Credit Batch:
Identify the credit batch to be edited
Credit Batch Origination Fig 6.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon
against it to open the following screen:
Credit Batch Origination Fig 7.
Batch entry:
Credit Batch Origination Fig 8.
On the above screen, select the beneficiary/ beneficiaries of the credit batch being created.
Click on the Full Account Number look up icon then select the correct beneficiary from the Customer Account lookup dialog box:
Credit Batch Origination Fig 9.
Look up and select the members whose check offs are to be posted.
Define the principal and interest for loans, and principal only for the investment products, give an appropriate reference for the same then add.
The rest of the account details will be automatically populated when the account is selected.
Principal - Enter the principal to be apportioned to the beneficiary
Interest - Enter the interest to be apportioned to the beneficiary.
Reference - Type in an appropriate reference with regards to the transaction.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box
Click on the add button to append the data to the batch entries pane just below the batch details pane.
Credit Batch Origination Fig 10.
The above steps are to be repeated for each beneficiary until all the money is apportioned.
Alternatively, click on the import button to import already captured beneficiaries from an excel sheet saved in .csv format(comma delimited) and the following notification will pop up:
Credit Batch Origination Fig 11.
Click on show advanced to view the details of the upload format. See below:
Credit Batch Origination Fig 12.
Select the document containing already captured beneficiaries from an excel sheet saved in .csv format(comma delimited).
See below:
Credit Batch Origination Fig 13.
On successful completion you will get a pop up message confirming that the operation was successful.
Trying to upload a file that is currently open will result in the following error :
Credit Batch Origination Fig 14.
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
Credit Batch Origination Fig 15.
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Credit Batch Origination Fig 16.
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Credit Batch Origination Fig 17.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
Support ›› Manual ›› Accounts Management ›› Operations ›› Batch Procedures ›› Batch Origination ›› Credit ››
Credit Batch
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Cash Pickup
The following screen will open up:
Credit Batch Origination Fig 1.
The already created batches will be displayed.
Creating A Cash Pick Up Batch:
Click on the CREATE button to open the following screen:
Credit Batch Origination Fig 2.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Credit Batch Origination Fig 3.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Credit Batch Origination Fig 4.
Total Value - Enter the Total value / figure for the Credit Batch transaction
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period)
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected..
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Credit Batch Origination Fig 5.
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
Editing A Credit Batch:
Identify the credit batch to be edited
Credit Batch Origination Fig 6.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon
against it to open the following screen:
Credit Batch Origination Fig 7.
Batch entry:
Credit Batch Origination Fig 8.
Note: This is used to pay non-account holders, no beneficiaries can be selected at this point.
Click on the import button. The following notification will pop up:
Credit Batch Origination Fig 9.
Click on show advanced to view the details of the upload format. See below:
Credit Batch Origination Fig 10.
Create a file in the above format then proceed to import.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
On successful completion you will get a pop up message confirming that the operation was successful.
The non account holders can then be paid through the teller.
Trying to upload a file that is currently open will result in the following error :
Credit Batch Origination Fig 11.
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
Credit Batch Origination Fig 12.
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Credit Batch Origination Fig 13.
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Credit Batch Origination Fig 14.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
Support ›› Manual ›› Accounts Management ›› Operations ›› Batch Procedures ›› Batch Origination ›› Credit ››
Credit Batch
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Save As You Earn
The following screen will open up:
Credit Batch Origination Fig 1.
The already created batches will be displayed.
Creating A Payout Credit Batch:
Click on the CREATE button to open the following screen:
Credit Batch Origination Fig 2.
On the above screen, fill the following fields.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Credit Batch Origination Fig 3.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Credit Batch Origination Fig 4.
Total Value - Enter the Total value / figure for the Credit Batch transaction
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period)
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected..
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Credit Batch Origination Fig 5.
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
NOTE: To capture details into the credit batch, the batch has to be edited.
Editing A Credit Batch:
Identify the credit batch to be edited
Credit Batch Origination Fig 6.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon
against it to open the following screen:
Credit Batch Origination Fig 7.
Batch entry:
Credit Batch Origination Fig 8.
On the above screen, select the beneficiary/ beneficiaries of the credit batch being created.
Click on the Full Account Number look up icon then select the correct beneficiary from the Customer Account lookup dialog box:
Credit Batch Origination Fig 9.
The rest of the account details will be automatically populated when the account is selected.
Principal - Enter the principal to be apportioned to the beneficiary
Interest - Enter the interest to be apportioned to the beneficiary.
Reference - Type in an appropriate reference with regards to the transaction.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box
Click on the add button to append the data to the batch entries pane just below the batch details pane.
Credit Batch Origination Fig 10.
The above steps are to be repeated for each beneficiary until all the money is apportioned.
Alternatively, click on the import button to import already captured beneficiaries from an excel sheet saved in .csv format(comma delimited) and the following notification will pop up:
Credit Batch Origination Fig 11.
Click on show advanced to view the details of the upload format. See below:
Credit Batch Origination Fig 12.
Select the document containing already captured beneficiaries from an excel sheet saved in .csv format(comma delimited).
See below:
Credit Batch Origination Fig 13.
On successful completion you will get a pop up message confirming that the operation was successful.
Trying to upload a file that is currently open will result in the following error :
Credit Batch Origination Fig 14.
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
Credit Batch Origination Fig 15.
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Credit Batch Origination Fig 16.
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Credit Batch Origination Fig 17.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
Support ›› Manual ›› Accounts Management ›› Operations ›› Batch Procedures ›› Batch Origination ›› Credit ››
Credit Batch
To access this window, click :Accounts Management - > Navigate - > Operations - > Batch Origination -> Credit -> Sundry Payments
The following screen will open up:
Credit Batch Origination Fig 1.
The already created batches will be displayed.
Creating A Payout Credit Batch:
Click on the CREATE button to open the following screen:
Credit Batch Origination Fig 2.
On the above screen, fill the following fields.
Credit Type - Click on the lookup icon to select the appropriate "Credit Type" from the Credit Type Look Up dialog box:
REMEMBER: The credit types are already captured under credit types. In this context it is just selected.
Credit Batch Origination Fig 3.
Batch Type - Click on the drop down arrow and select the correct batch type being captured.
Credit Batch Origination Fig 4.
Total Value - Enter the Total value / figure for the Credit Batch transaction
Posting Period - Click on the Look up icon and select the Financial year to be affected by the credit batch. (Normally defaults to the active posting period)
Reference Month - Click on the drop down arrow and select the appropriate month.
Value Date - Click on the calendar icon to pick a value date for the transaction.
G/L Account - Is auto-populated with the G/L Account linked to the credit type selected..
Concession Type - Select the appropriate concession type; percentage or fixed amount.
Concession - Enter the value of the concession depending on the type selected.
This refers to the amount to be left in the customer's account after all deductions have been made.
Cost Center - Click on the lookup icon to select a Cost Center from the Cost Center lookup dialog box:
Credit Batch Origination Fig 5.
Reference - Enter the appropriate reference for the Credit Batch.
Checkoff Cut-off Date - Click on the calendar icon to pick a cut-off date for the transaction. (Applies mostly for checkoff credit batches)
Priority - Select the priority by which the batch will be run from a queue of several batches.
Click on the CREATE Button to complete this task.
On successful completion you will get a pop up message confirming that the operation was successful.
NOTE: To capture details into the credit batch, the batch has to be edited.
Editing A Credit Batch:
Identify the credit batch to be edited
Credit Batch Origination Fig 6.
REMEMBER: Select a Batch Type before clicking the refresh button to get all batches that were created for that selected type then use Start and End date to search for the specific batch to be edited. For example if Payout is picked from the above, only Payout batch types will be viewed on clicking the refresh button.
The edit feature is used to capture beneficiary details (as far as modification is concerned).
Click on the edit icon
against it to open the following screen:
Credit Batch Origination Fig 7.
Batch entry:
Credit Batch Origination Fig 8.
Note: This is used to pay for expenses incurred by the institution e.g Committee Allowances and thus ledgers will be used.
Click on the import button to import already captured data from an excel sheet saved in .csv format(comma delimited) and the following notification will pop up:
Credit Batch Origination Fig 9.
Click on show advanced to view the details of the upload format. See below:
Credit Batch Origination Fig 10.
Select the document containing already captured data from an excel sheet saved in .csv format(comma delimited).
See below:
Credit Batch Origination Fig 11.
On successful completion you will get a pop up message confirming that the operation was successful.
Trying to upload a file that is currently open will result in the following error :
Credit Batch Origination Fig 12.
Amend the entries then upload the correctly captured sheet.
Batch entries/ Mismatched Import Entries/ Flags :
Credit Batch Origination Fig 13.
To remove an erroneous entry, select the entry then click on the remove button to save the changes into the system.
NOTE: The captured entries in the excel format must adhere to the upload format, else the upload won't be successful.
In the event of mismatches, check the mismatched import entries tab:
Credit Batch Origination Fig 14.
Always ensure the apportionment is 100% and the shortage is zero before the proceeding.
REMEMBER : The following flags to the right of the batch and mismatched import entries can also be checked to effect the corresponding actions on the batch being defined.
Credit Batch Origination Fig 15.
Preserve Account Balance ? - Check this to ensure the concession is adhered to. Usually applicable when the batch being defined is concessional.
Fuzzy matching? - Check this flag to match entries close to the account whose standing order amount is close to the amount being apportioned.
Enforce Checkoff Cut-Off Date ? - Check this to enforce checkoff cut-off date instead of using the current standing order installment payments.
Click on the update button to save the entries into the system.
On successful completion you will get a pop up message confirming that the operation was successful.