Support ›› Manual ›› Credit Management ›› Operations ›› Checkoff Data Processing ››
Data Processing
This module is used for processing of Data Periods.
This is mainly used by the employers to do deductions from their employees who have either applied or running loans, before the rest of the amount is submitted as check off.
To access this window, click :Credit Management- > Operations - > Data Processing - > Data Processing.
The following screen will open up:
Data Processing Fig 1
On the above screen:
Data Period - Click on the lookup icon to open a Data Period Lookup dialog box. Select the appropriate period to be processed.
Credit Type- will be populated in particular reference to the selected data period
Remarks - will be populated in particular reference to the selected data period.
Customer Details Pane:
Data Processing Fig 2
On the above screen, do the following:
Customer - Click on the Lookup icon to open a Customer Lookup dialog box:
Data Processing Fig 3
Select the appropriate Customer, all the corresponding fields; employer,serial number,remarks, etc will be automatically populated:
Data Processing Fig 4
The tabs circled in red above display the customer's accounts, address and specimen respectively. Click on each to view more details.
Select an account then click on the Data Entry Details Pane:
Data Processing Fig 5
On the above screen:
The selected customer's full account number, account status, account remarks and product name will be displayed.
Transaction Type - Click on the drop down arrow to reveal more options as illustrated in the figure below.
Data Processing Fig 6
Fresh Loan- A member's fresh loan(A Product that has never been sent to the employer)
Adjust Balance- Modify to the correct balance If the employer has a different balance.
New Member- select if new member is being involved in the transaction.
Variation - select if transaction involves variation of some kind.
Entrance fee - if a member is paying entrance fee via check off.
Risk fund - select if transaction involves risk fund
Shares Deposit - select if transaction involves member's shares deposit.
Special Adjustment - special balance adjustment.
Stop Deduction - select if a certain deduction is to be stopped from the particular account.
Sequence Number - a sequence number is a number allocated to an individual's loan product.
i.e (if a member has a normal loan for the first time it's given a sequence number 001, the next time they get a loan of the same type, its given a sequence number 002 and so on..)
Current Amount- Enter the current amount as the amount that the customer is contributing/being deducted currently.
New Amount - Enter the new amount as the amount that the customer is adjusting to i.e from the current amount to the new amount.
(if a customer has been contributing Kshs. 500 towards his/her shares, and he want to change it to Kshs.1000, Kshs.1000 will be the new amount while the 500 will be the current amount.)
(if a member has been issued with a loan of 10,000 to repay in 10 months, the new amount will be 1,000 (the amount that the customer will be repaying per month.)
Current Balance - if a member has a loan balance of e.g. emergency loan of Kshs. 3,000 and has been given another emergency loan of Kshs. 50,000. the details to be sent to the employer will be as follows current balance-Kshs. 3,000 and the New balance will be Kshs. 53,000.
(if its a new loan the current balance will be zero, and the new balance will be the amount of loan issued.)
Current Ability- current ability amount is the amount in a customer's payslip (ability amount) as at the time of taking a loan.
New Ability- If the customer's payslip has changed and so is the ability amount then the new amount will be the new ability.
(this amounts can be arrived at by using a loans calculator)
Remarks - Enter the appropriate and relevant remarks here.
2. Once all the data above has been fed correctly, click on the ADD Button to add that customer's account to the Data Entries pane just below:
Data Processing Fig 7
3. To add more customer accounts into the Data Entries List REPEAT steps 1 & 2 above.
4.To remove an erroneous entry, highlight and tick on the intended entry and click on the remove button:
Data Processing Fig 8
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