Use this sub module to capture a customer's administrative division into the system.
This is typically used to identify the customer's area of residence.
It is traversed as below :
County >> Sub County >> Ward >> Sub Location >> Village.
To access this sub module click on: Registry Management =>> Navigate =>> Setup =>> Administrative Divisions
The following window will open up :
The already captured administrative divisions are displayed.
The traverse tree flag displays all divisions under the main division.
Explanation: When unchecked it filters the list and display only the header entries only, On the contrary when checked it displays the header and their detail records.
NOTE : With regards to the traversal order, all divisions preceding the village should be captured as headers, and the village as a detail.
This implies that the village will be the only 'active for selection' entry in this case.
For Best practice, capture a member's administrative division as his/ her ward according to the current governance structure.
Click on the add button to open the following screen :
On the above screen :
Creating A Parent Division :
Name - Provide the name of the Parent Division
Type - Select the type as header entry.
Remarks - Provide appropriate remarks with regards to the entry being captured
Click create to commit the entry into the system.
Creating A Detail Division :
Parent- Click on the search icon
and select the appropriate parent division.
Name - Provide the name of the detail Division
Type - Select the type as detail entry.
Remarks - Provide appropriate remarks with regards to the entry being captured
Click create to commit the entry into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
This applies to both header & detail divisions.
Identify the division to be edited then right click on the entry to see the edit button as shown below:
View Audit log icon -click to view the specific audit log of the entry selected
Click on the edit icon against the division to open the following screen :
Make appropriate changes to the Parent, name, type & remarks fields.
Is locked flag-Check is locked to render administrative division locked and not operational
Click update to commit the changes into the system.
On successful completion you will get a pop up message confirming that the operation was successful.
