To access this module, click Front Office Management ->Operations ->Emoluments & Allowances -> Payment Schedules.
The following screen opens up:
Originating A Payment Schedule:
Click on the Add New button to open the following window:
On the above screen:
Emolument Type - Click on the lookup icon to open an Emolument Type Lookup dialog box.
Amount - This field will be automatically populated after picking an Emolument Type.
Priority - Select a priority category from the drop-down list:
Posting Period - This field will be automatically populated with the current financial year.
Reference - Enter the reference accordingly.
G/L Account - This field will be automatically populated after picking an Emolument Type.
Click on the create button to save the information into the system.
On successful completion you will get a pop-up message confirming that the operation was successful.
Viewing A Payment Schedule:
Right click on an emolument batch and select the View option:
The following window will be opened:
Check the details of the batch, if the batch has entries, they will be shown below in the Batch Entries pane.
Editing A Payment Schedule:
Right click on an emolument batch and select the Edit option:
The following window will be opened:
Full Account Number - Click on the lookup icon to select an account to add to the batch.
NOTE: Entries can still be added in Payment Processing module for Batches that have already been Posted/ Authorized.
NOTE: The account product being selected has to be ticked under Emolument Types Setup.
Make necessary changes to Priority and Reference then click Update.
On successful completion you will get a pop-up message confirming that the operation was successful.
Verifying A Payment Schedule:
Right click on an emolument batch and select the Verify option:
The following window will be opened:
Confirm the details of the Emolument Batch selected for Verification.
Remarks - Type in appropriate remarks into this field.
Select an appropriate Verify action: Post, Defer or Reject then proceed to click on Update.
On successful completion you will get a pop-up message confirming that the operation was successful.
Authorizing A Payment Schedule:
Right click on an emolument batch and select the Authorize option:
The following window will be opened:
Confirm the details of the Emolument Batch selected for Authorization.
Remarks - Type in appropriate remarks into this field.
Select an appropriate Authorize action: Post, Defer or Reject then proceed to click on Update.
On successful completion you will get a pop-up message confirming that the operation was successful.
