To access this window, click: Front Office Management - > Operations - > Customers Account - > Cheque Books
The following screen will open up:
Capturing A New Cheque Book
Click on the ADD NEW button to open the following screen:
On the above screen, fill in the following:
Full Account Number - Click on the lookup icon to open the Customer Account Lookup dialog box:
NOTE: Select the account type as savings from the drop-down menu.
Select the correct customer account.
The relevant details will be populated to the respective fields - Account Status, Account Remarks, Product Name, Customer Name, Employer Name, Customer Type, Customer Serial Number, Identification Number, Member Number, Account Number, Personal File Number.
Cheque Book Details Pane:
Type - Select the appropriate cheque type; whether in-house or external.
Reference - Enter a narration for the cheque book being processed.
Initial voucher number - Enter the starting number of the first leaf/voucher.
Number of vouchers - Enter the total number of cheque leaves/vouchers the cheque book will contain.
Remarks - Enter remarks accordingly.
Click on the CREATE button to capture the cheque book into the system.
On successful completion you will get a pop-up message confirming that the operation was successful.
Viewing A Cheque Book
To view the cheque book details, search for the specific the select the customer, right-click and select the view option against them.
The payment voucher details will be displayed under the payment vouchers pane just below:
Flagging a Cheque Leaf
If a leaf has already been used, they can be flagged as used in the system.
After viewing the cheque book, you can right-click on the leaves to flag them.
The following page will open:
Select the Action option as flag/unflagged and provide the Remarks necessary:
The leaf will be shown as flagged on the list:
