Writing

To Access this sub module, Click on Front-Office Management -> Operations -> Cheques -> In-House -> Writing.

The following screen will open up:

On the above screen:

Source of Funds - Select the source of funds appropriately, whether to Debit G/L Account, Debit Loan Disbursement Queue, Debit Customer Account or Debit Customer Account (Closure).

 

Debit G/L Account:

G/L Account - Click on the Look up icon and select the account to be debited appropriately, from the G/L Account lookup dialog box: 

On selecting a G/L account, the system will automatically show you the Cost Distribution Rule of that particular G/L account. 

Cheque Book - Click on the lookup icon to open the Banker's Cheque Book lookup dialog box:

Cheque Leaf Number - Click on the lookup icon to open the Banker's Cheque Leaf lookup dialog box: 

Select the appropriate cheque leaf below the cheque book list after clicking on a cheque book. 

Amount - Type in the amount to be paid through the cheque.

Branch - Automatically picks the employee's branch.

Payee - Provide the name of the payee.

Reference - Type in appropriate reference into the field. 

Click on the add button to add the cheque to the cheques pane just below. 

 

Debit Loan Disbursement Queue:

Loan Number - Click on the Look up icon and select the target loan to be debited appropriately from the Loan Disbursement Queue lookup dialog box.

Available Balance - On selecting a Loan, the system will automatically show the available balance.

Cheque Book - Click on the lookup icon to open the Banker's Cheque Book lookup and select a cheque book. 

Cheque Leaf Number - Click on the lookup icon to open the Banker's Cheque Leaf lookup dialog box: 
Select the appropriate cheque leaf below the cheque book list after clicking on a cheque book. 

Amount - Type in the amount to be paid through the cheque.

Payee - Provide the name of the payee.

Reference - Type in appropriate reference into the field. 

 

Debit Customer Account:

Account Number - Click on the Look up icon and select the account to be debited appropriately, from the Customer Account lookup dialog box: 

Select the correct customer account to be debited.

Available Balance - The system will automatically show you the available balance of the selected account.

Cheque Book - Click on the lookup icon to open the Banker's Cheque Book lookup and select a cheque book. 

Cheque Leaf Number - Click on the lookup icon to open the Banker's Cheque Leaf lookup dialog box: 
Select the appropriate cheque leaf below the cheque book list after clicking on a cheque book. 

Amount - Type in the amount to be paid through the cheque.

Payee - Provide the name of the payee.

Reference - Type in appropriate reference into the field. 

 

Debit Customer Account (Closure):

Customer Account - Click on the Look up icon and select the account to be debited appropriately, from the Account Closure Request lookup dialog box: 

Select the correct customer account to be debited.

Book Balance - The system will automatically show you the book balance of the selected account.

Cheque Book - Click on the lookup icon to open the Banker's Cheque Book lookup and select a cheque book. 

Cheque Leaf Number - Click on the lookup icon to open the Banker's Cheque Leaf lookup dialog box: 
Select the appropriate cheque leaf below the cheque book list after clicking on a cheque book. 

Amount - Type in the amount to be paid through the cheque.

Payee - Provide the name of the payee.

Reference - Type in appropriate reference into the field. 

If cheque writing is subject to any charges, click on the check mark against the add button to effect the charges.

Click on the add button to add the cheque to the cheques pane just below: 

Repeat the former steps to write more cheques. 

To get rid of an erroneous entry, select the entry then click on the remove button to effect the changes. 

Click on the update button to save the changes into the system. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.