Click on Front-Office Management-> Operations -> Cheques -> External -> Clearance.
The following window will open up:
On the above screen:
Search for the cheque(s) that you want to clear by either using the date range or using the search field provided.
Use a custom date range to be able to select a date range:
Start Date - Enter the start date where you would like to begin searching for the uncleared cheques.
End Date - Enter the End date when you would like to end searching for the uncleared cheques.
Records Per Page - Click on the drop down to reveal more options of the number of items to be displayed on one page.
You can also Search for a particular cheque using the search field provided.
To show the entries on the screen, click on the REFRESH Button.
Clear a Cheque
Click on the clear option to clear the cheque that has been identified for clearance.
After clicking the button, the tab below will open:
NOTE: Select the pay option to clear the cheque(s) after confirming all Cheque Payable details (if any) which are mostly loans a customer may want to use the cheque to pay.
The cheque details will be populated as above.
Cheque Payables pane:
This pane shows any loans to be repaid once clearance is done.
Select the option as pay on the Options drop down.
Click on the update button to clear the cheque.
On successful completion you will get a pop-up message confirming that the operation was successful.
Un-pay a Cheque.
Click on the REFRESH Button to load the data onto the screen.
Select the cheque(s) to be unpaid.
Select the Un-Pay option.
Notice how the pane changes when the un-pay option is selected below:
Un-Pay Reason - Click on the lookup icon to open the un-pay reasons lookup dialog box:
Select the correct un-pay reason to effect the action.
NOTE: if an un-pay reason has not been captured, please refer to Un-Pay Reasons to capture the specific reason.
Click on the update button to save the changes into the system.
On successful completion you will get a pop-up message confirming that the operation was successful.
View a Cheque
Click on the view button to view the cheque's details.
The following tab will be opened where you can check the details of the check and its Cheque Payables:
