To access this sub module, Front Office Management -> Operations -> Teller -> Cash Transfer.
The following window will open up:
Tally by count: This option is for keying denominations by count i.e. if a teller/cashier has notes in 1000's they can key the number of notes they have, the system multiplies the notes by the type of denominations that is selected, example 5x1000,1x200 etc.
Tally by total: This option prompt the teller/cashier to key in the total amount he/she has i.e. 50,000 this option does not multiply by the denomination select but leaves the amount as entered.
Use the reset button to clear the amount entered.
The right-hand side panel (parameters panel), we have already computed figures showing you all transactions in total for that day:
- Opening Balance: This is the balance the teller started with
- Total Receipts: Total amount of the cash the teller received that day.
- Total Payments: This figure shows the total amount of cash that the teller paid out for that day.
- Expected Cash: This is the amount of cash the teller has at hand.
- Cheques pending transfer: If there are any uncleared cheques for that day, the total figure will be displayed here.
- Closing Balance: This shows the balance the teller should have at the end of the day.
- Shortage/Excess/Balanced: Shows the amount the teller has in excess/ deficit of and also zero amount if there is no excess/deficit.
NOTE: Before clearance it shall be indicated as a SHORTAGE, once Balance It will be indicated as BALANCED, and in case you have entered excess cash, it shall be indicated as EXCESS.
Transaction Type: Click on the correct transaction type depending on where you want to transfer cash to.
Teller to Treasury
The treasury field will automatically populate the treasury to receive the money. The system selects the treasury in the same branch as the teller.
Use the Tally denominations tab to enter the amount to transfer.
Primary Description - Enter the Primary Description, for example, name of the teller returning the cash.
Secondary Description - Enter the Secondary Description, for example, a reason why the teller is returning the cash.
Reference - Enter the Reference, this could be the date, teller code or something to identify the transaction.
Click on the UPDATE Button.
A proceed prompt will pop up.
On successful completion you will get a pop-up message confirming that the operation was successful.
Teller to Teller
Select the teller to receive the cash by clicking on the lookup icon to open the Teller Lookup dialog box:
Use the Tally denominations tab to enter the amount to transfer.
Primary Description - Enter the Primary Description, for example, name of the teller returning the cash.
Secondary Description - Enter the Secondary Description, for example, a reason why the teller is returning the cash.
Reference - Enter the Reference, this could be the date, teller code or something to identify the transaction.
Click on the UPDATE Button.
A proceed prompt will pop up.
On successful completion you will get a pop-up message confirming that the operation was successful.
Teller (POS) to Treasury
Select the teller to receive the cash by clicking on the lookup icon to open the Point-of-Sale Terminals Lookup dialog box:
Use the Tally denominations tab to enter the amount to transfer.
Primary Description - Enter the Primary Description, for example, name of the teller returning the cash.
Secondary Description - Enter the Secondary Description, for example, a reason why the teller is returning the cash.
Reference - Enter the Reference, this could be the date, teller code or something to identify the transaction.
Click on the UPDATE Button.
A proceed prompt will pop up.
On successful completion you will get a pop-up message confirming that the operation was successful.
Teller End-of-Day
Use the Tally denominations tab to enter the amount to transfer.
Remember to key in the amount to be submitted, which should tally the closing balance, else the following error will pop up:
The end of day cannot be effected if there are any pending cheques yet to be transferred. In such a scenario, the following message will pop up:
Primary Description - Enter the Primary Description, for example, name of the teller returning the cash.
Secondary Description - Enter the Secondary Description, for example, a reason why the teller is returning the cash.
Reference - Enter the Reference, this could be the date, teller code or something to identify the transaction.
Click on the UPDATE Button.
A proceed prompt will pop up, agree and continue:
On successful completion you will get a pop-up message confirming that the operation was successful.
Cash Transfer Requests
NOTE: The tab next to the Transaction Details Tab used to authorize/post teller cash transfer requests.
The Cash Transfer option can be used to post end-of-day requests, teller cash transfers (to treasury, another teller or POS terminal).
A teller may also authorize treasury>teller requests here.
Click on the Cash Transfer Requests tab to open:
Authorizing Treasury Cash Transfer to Teller
Select the appropriate filers:
Status - Received and Pending,
Date Range - Start and End dates.
Click refresh. Data will be loaded if there are requests to be authorized.
Right click on the Authorize button to open a new window (Treasury Management Request Authorization) to authorize the request.
Verify the details of the request.
Enter the appropriate Remarks and pick an action to Authorize/Reject then click the Update button.
On successful completion you will get a pop-up message confirming that the operation was successful.
Posting Teller Cash transfers
After Teller Cash Transfers are authorized from Treasury Cash Transfer Requests, the teller can post them here.
Select the appropriate filers:
Status - Sent and Authorized,
Date Range - Start and End dates.
Click refresh. Data will be loaded if there are requests to be posted.
Click the Post button to post a request.
A proceed prompt will pop up, agree and continue:
On successful completion you will get a pop-up message confirming that the operation was successful.
A print receipt prompt will then pop up. Acknowledge or decline accordingly.