Sundry Receipts Payments

To access this sub-module, Click on Front Office Management -> Operations -> Teller -> Sundry Receipts/ Payments

Navigate to open the screen below:

There are 8 transaction types done by teller on this module (Cash Receipt, Cheque Receipt, Cash Payment, Cash Pickup, Sundry Payment, Account Closure Payment, Funeral Rider Claim, Petty Cash Requisition)

On the same screen, there are a few other tabs; Transaction, Teller G/L Account Statement and Charges & Levies.

Transaction:

The transaction tab shows the transaction types that can be done on this module and a mini tab for attaching charges and levies to transactions.

 

Charges & Levies

This mini tab is alongside the Transaction type tab and will show the charges to be effected per the transaction type and details.

 

Teller G/L Account Statement

Shows the teller transactions that have been done.

 

Summary

The bottom-most section contains agency and teller balances.

The first 4 (Agency Balance (Western Union), Agency Balance (Money Gram), Agency Balance (M-Pesa) and Agency Balance (Co-Op Bank)) represent the agency's balance details currently.

The last one (Teller Balance) represents the teller's current balance.

 

 

 

Cash Receipt (Sundry and Agencies)

The following screen will open up: 

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Cash Receipt. 

There are several sub-transaction types for Cash Receipt transaction:

Use Tally-By-Count or Tally-By-Total to input the amount being received.

The reset button clears the denominations in case of any mistake done.
The Amount field will be auto populated with the sum of the denominations being entered.

 

Sundry 

Transaction Type - Select Sundry Transaction Type Category.

G/L Account - Click on G/L Account look up icon and select the ledger to be affected:

Account Type - Will automatically be populated once a g/l account is selected. 

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

M Pesa Agent.  

Transaction Type - Select M Pesa Agent Transaction Type Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Co-op Bank Agent.  

Transaction Type - Select Co-op Bank Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Western Union Agent.  

Transaction Type - Select Western Union Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

MoneyGram Agent.  

Transaction Type - Select MoneyGram Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Airtel Money Agent.  

Transaction Type - Select Airtel Money Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

National Bank Agent.  

Transaction Type - Select National Bank Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Equity Bank Agent.  

Transaction Type - Select Equity Bank Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Family Bank Agent.  

Transaction Type - Select Family Bank Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Kenya Commercial Bank Agent.  

Transaction Type - Select MoneyGram Agent as the Transaction Category.

Amount - Enter the amount to be received on the tally tab. 

Payer - Enter the Payer, for example, name of the person depositing the money.

Narration - Enter the transaction narration, for example, what is being received or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

Click on the Update button to effect the payment.

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.

A printing prompt will pop up.  Accept or reject accordingly:  

 

 

Cheque Receipt

The following window will open up:

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Cheque Receipt. 

G/L Account - Click on the G/L Account Look Up icon. 

Search for and select the ledger to be affected.

Account Type - Will be auto populated with the selected ledger's account type.

Drawer - Input the cheque drawer details (The Drawer is the person/institution issuing the Cheque). 

Date - The date on which cheque was written,

Bank - Select Bank Name by clicking on the look up icon.

Bank Branch - Select the respective Bank Branch by clicking on the look up icon.

Cheque Type - Select the cheque type from the "Cheque Type Lookup" dialogue box.

Maturity Date - The maturity date of the cheque will be calculated automatically by the system depending on the selected cheque type.

Amount - Enter the amount on the Cheque that is being banked. 

Cheque Number - Enter the Cheque Number. (Usually a SIX-digit number) 

Payer - Enter the Payer details.

Narration - Enter the Narration, details of the transaction.

Reference - Enter the reference for the cheque deposit.
In the "Reference" Field type in anything in relation to the cheque receipt. 

 

Click on the UPDATE Button to receive the cheque into the system. 

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.

A print receipt prompt will be presented when you proceed. Accept or reject accordingly:  

 

 

Cash Payment (Sundry and Agencies)

The following screen will open up: 

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Cash Payment. 

There are several sub-transaction types for Cash Payment transaction:

 

Sundry 

Transaction Type - Select Sundry Transaction Type Category.

G/L Account - Click on G/L Account look up icon and select the ledger to be affected:

Account Type - Will automatically be populated once a g/l account is selected. 

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque number or something to identify the transaction.

 

M Pesa Agent.  

Transaction Type - Select M Pesa Agent Transaction Type Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the M-Pesa transaction code or something to identify the transaction.

 

Co-op Bank Agent.  

Transaction Type - Select Co-op Bank Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Western Union Agent.  

Transaction Type - Select Western Union Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

MoneyGram Agent.  

Transaction Type - Select MoneyGram Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Airtel Money Agent.  

Transaction Type - Select Airtel Money Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the Airtel Money transaction code or something to identify the transaction.

 

National Bank Agent.  

Transaction Type - Select National Bank Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Equity Bank Agent.  

Transaction Type - Select Equity Bank Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Family Bank Agent.  

Transaction Type - Select Family Bank Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Kenya Commercial Bank Agent.  

Transaction Type - Select Kenya Commercial Bank Agent as the Transaction Category.

Amount - Enter the amount to be paid. 

Payee - Enter the Payee, for example, name of the person/institution being paid.

Narration - Enter the transaction narration, for example, what is being paid or something to identify the transaction.

Reference - Enter the Reference, this could be the cheque transaction code or something to identify the transaction.

 

Click on the Update button to effect the payment.

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

NOTE: For Sundry Cash Payment, the following window will pop up prompting you to place an authorization request to the treasury. Accept the prompt. 
Once authorized, the teller will effect a withdrawal on the account for the authorized amount.

On successful completion you will get a pop-up message confirming that the operation was successful.

A printing prompt will pop up.  Accept or reject accordingly:  

 

 

Cash Pick-up

NOTE: This module only pays already captured entries which means does not fill any details but can only select an entry from a list.
The following window opens:

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Cash Pickup. 

Beneficiary - Click on the beneficiary lookup icon to get the data from accounts module as shown below.
The window below will open when you select the lookup icon: 

NOTE: Make sure to select pending entries only. Adjust the status drop down and select Pending to get the list of pending entries.
Choose the date range within which the cash pickup was received into the system.

After selecting the entry, the window will take you back to the payment window.

Payee - Will be auto populated by the batch entry details.

Narration - Enter the Narration, details of the transaction.

Reference - Will be auto populated with details of the person being paid from the entry that was selected.

 

Any applicable levies & charges will be shown under the charges & Levies Tab.

 

Verify the customer details and click on update button. 

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.

 A print receipt prompt will then pop up. Accept or reject accordingly: 

 

 

Sundry Payment

The following window opens when you select the sundry payment transaction type: 

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Sundry Payment. 

G/L Account - Click on the lookup icon to get the data from accounts module as shown below.
The following window will open up: 

NOTE: Make sure to select pending entries only. Adjust the status drop down and select Pending to get the list of pending entries.
Choose the date range within which the cash pickup was received into the system.

After selecting the entry, the window will take you back to the payment window.

Payee - Will be auto populated by the batch entry details.

Narration - Enter the Narration, details of the transaction.

Reference - Will be auto populated with details of the person being paid from the entry that was selected.

Any applicable levies & charges will be shown under the charges & Levies Tab.

 

Verify the customer details and click on update button. 

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.

 A print receipt prompt will then pop up. Accept or reject accordingly: 

 

 

Cash Payment (Account Closure)

NOTE: The cash payment (Account Closure) can only be carried out on Verified Account Closure Requests, therefore the status of the request look up must be Verified. 

The following screen will open up: 

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Account Closure Payment. 

Full Account Number - Click on look up icon to select the account which you want to pay and the following window will open up:

NOTE: Make sure to select verified requests only. Adjust the status drop down and select Verified to get the list of verified entries.
Choose the date range within which the account closure request was received into the system.

Select the account to be settled from the available requests. All relevant sub sequent fields will be automatically populated with data once the customer account is selected.

Payee - Will be auto populated by the Account closure request entry details.

Narration - Enter the Narration, details of the transaction.

Reference - Will be auto populated with details of the person being paid from the entry that was selected.

 

Then click on update button to effect the operation.

A window will pop up prompting you whether to proceed with the transaction. Accept the prompt. 

 

On successful completion you will get a pop-up message confirming that the operation was successful.

A printing prompt will pop up.  Accept or reject accordingly: 

 

 

Funeral Rider Claim

The funeral rider claim details are captured in Registry Module, Funeral Rider Claims while the Funeral Rider claim Payables are done in the Front Office module so that the payment con be done on this module.     

The following screen will open up:  

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Funeral Rider Claim. 

Beneficiary - Click on the look up icon to open the following Funeral Rider Claim Payable look up dialog box:

From the above list, select the entry to be settled.  

The remaining data fields - Claim Type, Member/Spouse details and Amount. will be automatically populated with data once the beneficiary is selected. 

Payee - Will be auto populated by the Funeral Rider Claim Payable entry details.

Narration - Enter the Narration, details of the transaction.

Reference - Will be auto populated with details of the person being paid from the Funeral Rider Claim Payable entry that was selected.

 

A prompt will pop up. Accept or reject accordingly.

 

On successful completion you will get a pop-up message confirming that the operation was successful.

A printing prompt will pop up.  Accept or reject accordingly: 

 

 

Petty Cash Requisition

The following screen opens up:

NOTE: These are Authorized Petty Cash Requisitions.

NOTE: While on this same window (above figure); take note of the "Transaction Type" field. 
Make sure the appropriate Transaction has been selected, in this case, Petty Cash Requisition. 

Voucher Number - Select an appropriate Authorized requisition from the Petty Cash Requisition Lookup:

Payee - Will be auto populated by the Petty Cash Requisition Request entry details.

Narration - Will be auto populated by the Petty Cash Requisition Request entry details.

Reference - Will be auto populated by the Petty Cash Requisition Request entry details.

 

When done with the above, click the Update button to get the prompt below:

 

A prompt will pop up. Accept or reject accordingly.

 

On successful completion you will get a pop-up message confirming that the operation was successful.

A printing prompt will pop up.  Accept or reject accordingly: 

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